School-Age Child Care Program (SACC)

Mission Statement

The mission of the Western Academy Charter School is to provide a quality program that supports children’s physical, emotional, social and cognitive development in a safe, secure environment before and after school hours.

Daily Activities

Daily schedules for the after school program includes arts and crafts, board games, computer time, homework time, movies, media, special events and outside play (weather permitting).  If a child wishes to do so, they may study independently or read quietly.  A snack time of 15-20 minutes is allocated indoors each day.  Snacks will include a drink.  Please let us know if your child has any food allergies or any other special requirements.  If your child does not like the snack provided you may send in an alternative.

Start Date:                Monday, August 19, 2013

Days Available:         Monday-Friday, school days only

Professional Development Days:  On Professional Development days, students will be dismissed at 11:37 a.m.  After school care will start at 11:37 a.m. on those days.  The dates are as follows:

Hours of Operation

Before School Care

Western Academy Charter School will now offer before school care from 6:45 – 7:45.  To ensure our students safety, all children arriving on campus prior to 7:30 a.m. must enroll in the program.  The cost per hour will be $2.50.  Breakfast will be available from the Palm Beach County School District at their rates and reduced for those students who qualify under the free or reduced meal status.

After School Care

WesternAcademyCharterSchool will offer an after care program from 2:30 pm – 6:00 pm, at a cost of $2.25 per hour for the first child, and $1.75 per hour for each additional child.  In addition, 75 cents per child, per day will be charged for snack and a $5.00 activity fee is included each month.

There is an additional $6.75 for each early release day for the first child and $5.25 for each early release day for each additional child.

We offer two options and they MUST be designated by the 1st of every month:

  1. Part Time till 4:00 pm
  2. Full Time till 6:00 pm

Registration

Each child attending the after school program must have an accurate and up-to-date registration form on file with the school.  It is also important that all contact phone numbers and emergency information are kept up to date and accurate.

A $25 registration fee per family will be required when you turn in your School-Age Child Care (SACC) form. 

Withdrawal

Please notify the school as soon as you know you will no longer need the program.  Please be aware, once your child is withdrawn from the program there is no guarantee that space will be available should your child need to return.  There will be NO REFUND FOR UNUSED or MISSED DAYS.

Payment Schedule/Options

Fees are based on the number of school days in each month.  Payments in the form of cash (exact amounts only), personal checks, money orders or cashiers checks will be accepted.  Cash payments will only be accepted by the Business Office (located in the front office for Grades K-2) on Monday through Friday from 8:00 am to 3:00 p.m.  Checks, money orders or cashier checks MUST be dropped in the aftercare payment box.  The office or your student’s teachers can NOT accept these payments.  Make all checks payable to “WesternAcademyCharterSchool” or WACS.  Please place your child/children’s name(s) on all checks, the month it relates to and whether FT, PT and/or AM.

If a check is returned due to insufficient funds, payment must be made by money order or cash for the remainder of the year.  There is a $25.00 fee charged for all returned checks.

Parents are obligated to pre-pay total charges monthly, and payment is expected by the third week of the previous month.  All fees are considered late by the 4th of each month unless a written arrangement has been worked out with the school staff.  If payment is not made within the 5th school day of the month your child will be removed from the program.  Once your child/children have started the month, payment must be made for the ENTIRE month, even if students are withdrawn before the month is complete.

These collection procedures will be strictly enforced.  Failure to comply will mean the removal of your child/children from the program.

WesternAcademyCharterSchool is an authorized provider of services thru Family Central, Inc. (561-514-3300).   However, failure to file all the appropriate paperwork with Family Central for reimbursement to WACS will mean the removal of your child/children from our program unless other payment arrangements have been made.

Early Dismissal Days

On early release days the children are dismissed at 11.37 a.m. and will follow the normal dismissal procedures.  There is an additional $6.75 for each early release day for the first child and $5.25 for each early release day for each additional child.

Discipline

Discipline to the fullest extent possible, follows the Western Academy Charter Schoolwide Discipline Plan.   However, before and after school child care is not a required educational program.  Therefore students with repetitive behavior issues that compromise their safety or others may be involuntary withdrawn from the program at the Principal’s discretion.  If a student is removed from the program due to discipline reasons, any prepaid funds will be refunded as a prorated amount based on the number of days in attendance during that month.

Drop Off (Before School Care)

To ensure the safety of all children, every children participating in the before school program must be signed in daily by an authorized adult.  Students should NOT be dropped off in the front of the school as the front office will be closed until 7:30 a.m.

Release of Students

To ensure the safety of all children, every children participating in the after school program must be signed out by an authorized adult.  Only those persons listed on the registration form will be permitted to sign out your child.

If there is a custody issue, a custody order from a Florida Court must be provided to Administration, who will provide a copy to the After-Care Director.

YOU MUST COME INTO THE SCHOOL, NO CHILD WILL BE RELEASED UNLESS YOU COME IN, SHOW PROPER ID AND SIGN OUT. NO EXCEPTIONS!!! 

Anyone signing out a child must be able to provide proper identification (picture ID) before any child is released.  Be prepared to show ID upon request.  This is for your child’s safety.  Please do not feel offended if asked to show photo identification.  The School District requires that whoever signs out a child must show ID and must use their full signature and put down the accurate time.

Late Fees

The collection of late fees will be rigidly enforced.  The official time is the time shown on the clock at WesternAcademyCharterSchool.

For Half-time program

4:00 – 4:05      Grace Period              

4:06 – 4:15      $5 late charge (per child)

4:16 – 4:30      $10 late charge (per child)

4:31 – 4:45      $15 late charge (per child)

4:46 – 5:00      $20 late charge (per child)

5:01 – 5:15      $25 late charge (per child)

5:16 – 5:30      $30 late charge (per child)

5:31 – 5:45      $35 late charge (per child)

5:46 – 6:00      $40 late charge (per child)

After 6:00 pm, there will be a $5 fee per minute charge (per child).  After 6:01 the police will be notified to arrange transportation of the student. 

For Full-time program

There will be a $5 fee per minute charge (per child).  After 6:01 the police will be notified to arrange transportation of the student. 

The school will send a payment notice home with the student and payment is required within 5 business days.   Failure to comply will mean the removal of your child/children from the program until payment is received.

Exceptions will be made for parents calling in advance to let us know of an emergency. 

Every attempt will be made to contact someone on the emergency card to pick-up the student.

The official time is the time shown on the clock in the Western Academy School office.  These collection procedures will be strictly enforced.  Failure to comply will mean the removal of your child/children from the program until payment is received.

Personal Items

Our program, school and our staff are not responsible for lost or stolen items.  Children should be careful with the items brought to school and leave these items in their backpacks.  Expensive items should NOT be brought to school.

By signing and returning the attached School-Age Child Care (SACC) form, parents/guardians acknowledge receipt and acceptance of the policies of the Western Academy Charter School After-Care Program.

Tax Information

For filing your annual income taxes, our FEIN is 56-2316078.  Western Academy Charter School, with a written request will provide a printout of the payments received.  This printout is informational only.  The IRS will not accept this printout as acceptable backup during an audit or review of your return.  They will require bank copies of canceled checks.

Upon written request, we will also provide payment verification for employer child care reimbursements.

 

650 Royal Palm Beach Boulevard, Suite 300
Royal Palm Beach, FL 33411
(561) 792-4123 Fax (561) 422-0674
After-Care (561) 795-2186

 

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